Conference Site:  College Park Marriott Hotel and Conference Center, 3501 University Blvd, East, Hyattsville, Maryland 20783

1. The company, whose name appears on this form, hereinafter referred to as the "vendor," is authorized to conduct a demonstration and/or product display of materials described subject to the terms of this agreement. The demonstration consists of product displays in the assigned area at College Park Marriott Hotel and Conference Center, 3501 University Blvd, East, Hyattsville, Maryland 20783

2. All exhibits must fit within the confines of the assigned space so as not to impede traffic flow, infringe on the space of other vendors, or violate the emergency exit routes as set forth by the fire marshals. Exhibit layout includes a table 6’ x 36,” two chairs, a table cloth and drape, and a trash can, and cannot be modified.   Exhibition fees cover only those items described herein (paragraph #2) of this document. Any other furnishings and equipment must be independently contracted with/through the hotel and at the expense of the vendor.

3. Vendors agree to abide by the installation and dismantling times.  Installation begins at 4 p.m. on Thursday, 10.  Exhibits must be dismantled by 9 p.m. Saturday, 12 October.  

4. Vendors agree to limit services and or materials displayed in their exhibit area to those purveyed by the vendor with the only exception being the use of other proprietary equipment used solely for the purpose of demonstrating the materials or services of the vendor.

5.  If AAHGS should be prevented from holding the event for any reason beyond its control, or if an exhibitor cannot occupy the assigned exhibit space due to reasons beyond the control of AAHGS, then AAHGS has the right to cancel the exhibition or any part thereof with no further liability to the exhibitor other than a refund of the exhibit fee.

6. Vendors are responsible for securing their merchandise at the end of each day.  The Afro-American Historical and Genealogical Society, Inc. (hereinafter AAHGS) will not be responsible for any loss, injury, or damage including fire or theft, which may occur to a vendor or to the vendor's employees or property arising from any cause whatsoever, prior to, during, or subsequent to the period of this contract. The vendor assumes the entire responsibility and liability for losses, damage, and claims arising out of vendor activities on the hotel premises and will indemnify and hold harmless the hotel, its agents, servants, and employees from any and all such losses, damages, and claims. By completing the application and signing this agreement, it is expressly understood that the vendor releases AAHGS and will indemnify and hold harmless the AAHGS National Executive Board, all Chapters, members, affiliates, volunteers, and all others functioning in a support capacity from any and all such losses, damages, and claims for losses, injury, and damages.

7. Cancellation Policy – Written cancellation notification must be made by August 31. There will be no refunds for cancellations after August 31.

8.  Click the registration link above (Upper right) to input vendor information and order Exhibit Space.

Vendor Registration Prices